Navigating through the Dynamic Platform-SharePoint

Russ Houberg, Senior Technical Architect & Migration Specialist, KnowledgeLake
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Russ Houberg, Senior Technical Architect & Migration Specialist, KnowledgeLake

Present-day Framework

Years ago, SharePoint was commonly used as a content repository for most organizations. It still  is. Over time, as the platform’s capabilities became more refined and agile, SharePoint’s role within a number of enterprises transitioned to something more dynamic. SharePoint became a solution not just for IT but for every department.

As more organizations enter the age of digital transformation, emphasis on enterprise content management and collaboration is increasing. Many organizations are turning to supplementing their existing ECM repositories with cloud services. Yet it is recognized that not all companies feel entirely comfortable with this approach. For them, a hybrid cloud-based framework for their ECM systems provides more peace of mind .

As Microsoft addressed the features and functionality complaints of past SharePoint versions, user adoption has increased. With the release of SharePoint 2016 as well as SharePoint Online 2016 and the vital role they play within the Office 365 suite of solutions, I do believe adoption will continue to progress across all verticals, worldwide.

​  By having solid policies and user adoption, SharePoint can be your organization’s best friend 

Impediments En route

While SharePoint installation appears straightforward, it is actually quite complex. There are also implementation management factors to consider. Engaging the right people early in the project is key. For example, a knowledge transfer plan needs to be created. Infrastructure policies, back-up and restore procedures and schedules for the maintenance of SQL need to be devised and maintained.

With the high-volumes of content in applications such as Microsoft SharePoint, you may need the ability to manage your information governance ‘in place’ - keeping it in the business system it originated. KnowledgeLake enables you to easily manage complex retention schedules, and high-volumes of corporate information whether it inside or outside of SharePoint. You may also find you need applications to making automating accounts payable or human resource procedures.

1) Catering to Pain-points with Best Solutions

At KnowledgeLake, our top priority is to deeply serve our clients. When we heard clients asking for a flexible single document imaging platform to control information and costs, we created a solution we recently launched called KnowledgeLake Capture Server Professional. We have also enhanced a few of our other applications to help our clients keep up with their ever-growing demands. Understanding clients’ pain points offers an opportunity to seek out the best solutions for them.

2) Keeping up with the Innovation and Evolving Needs

When identifying newer trends and challenges, it is important to keep up with the SharePoint and Microsoft communities. This means developing relationships and being aware of their technology roadmaps. There’s a wealth of information out there, from blogs and podcasts to face-to-face user groups and technical conferences.A note of importance to keep in mind is knowing what their newest innovations can provide while concurrently keeping your pulse on your clients’ ever-evolving needs.

New technologies are constantly developing, and their implications affect everyone sooner or later. While a trend might be hot this second, remember that it may not be the best fit for incorporating into your own business or a client’s organization.

3) Summing-up

SharePoint can be a wonderful tool for your organization–if you are fully aware of the platform’s capabilities. Don’t cut corners–be it in planning, managing the costs of implementation, or in hiring competent resources. If the organization needs outside consulting or third-party applications, thoroughly research the experts that provide these services and solutions. Ask a lot of questions. And, last but not least, get your teams who will be using the platform on-board. Offer training for employees to foster user adoption. By having solid policies and user adoption, SharePoint can be your organization’s best friend.

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